The Club By-Laws can be downloaded here.
The following rules and regulations are for the protection and benefit of all members. These rules have been established to assure safe and sanitary operation of the Club facilities. Parents are REQUIRED to caution their children to observe all rules and obey instructions of the Club Managers and Club Officers.
Any failure to comply with these rules shall be considered sufficient cause for fines or immediate suspension of club privileges or guest privileges. It may also be considered sufficient cause for cancellation of membership.
I. General Rules & Regulations
Annual dues and assessments must be paid in full by March 1. Thereafter, a staggered Late Fee will be charged: $50 if payment is received between March 1 and April 1, $100 if between April 1 and May 1, and $150 if after May 1.
Admittance to Club facilities will not be permitted until the current year’s dues and assessments and all of the prior year’s charges are paid in full. In its discretion, the Club may impose such additional charges and/or penalties as are deemed warranted under the circumstances.
All chargeable fees (including Guest fees) will be billed to the Member on a regular basis. Bills are payable within thirty (30) days of receipt of such bills, a late fee of $25 will be charged for unpaid balances. Unpaid fees persisting beyond the season may be charged as a lien against the Member’s Bond. Bills for Club charges incurred during the season are sent in July and September. Failure to receive a bill does not relieve the Member of his or her obligation for the charges or late fees.
At the discretion of the Board of Directors, a list of delinquent members may be posted on the Club premises.
In order to protect your interests as well as those of the Club, the Board of Directors requires that resignations from the Club be in writing, and suggests they be sent via Certified Mail, Return Receipt Requested.
Only the Board of Directors has the authority to waive Fees for Guests and/or Activities. Members are advised that Club employees, including the Pros, do not have authority to waive Fees.
The words “Nanny”, “Au Pair”, “Mother’s Helper” and “Babysitter” have the same meaning when used throughout this Handbook.
Members who wish to have their Babysitters use the Club facilities without the Member’s child present must pay the Long-Term fee for the Babysitter.
All members and guests, including children, shall use the Club facilities at their own risk.
Every parent shall be responsible for the conduct of his or her children, regardless of whether or not the parent is on the Club premises.
The replacement cost of any property damage will be charged to the responsible member.
The Club is not responsible for loss/damage to personal property.
Under no circumstances shall any member or guest offer any gratuity to any employee of the Club.
Club personnel may enforce any action necessary to protect the safety and welfare of members and guests, even though not specifically covered by these rules and regulations.
Suggestions with respect to the current Regulations shall be made in writing and addressed to the President of the Club.
These rules are subject to revision by the Board of Directors.
Any infraction of the Club rules should be reported to the Club Manager or to a member of the Board of Directors.
In addition to any other penalties referred to herein, fines for violations of these rules may be levied by the Board of Directors in such amounts as it shall determine. Violations of any of these rules will be reviewed by the Board of Directors and may result in suspension of Club or Guest privileges or cancellation of Membership.
II. Club Hours
From the Saturday of Memorial Day Weekend to the Last Day of School for local Public Schools, and subject to weather conditions, the Club will be open Weekdays 3pm to 8:00 p.m. Fridays during Preseason 12pm noon to 8, and Weekends and Holidays, the Club will be open 9:00 a.m. to 8:30 p.m.
From the first day after the End of School until Labor Day, subject to weather conditions, the Club will be open 9:00 a.m. to 8:30 p.m.
On three evenings per year the Club facilities may remain open until 10:00 p.m. for designated social events.
On two Saturday or holiday evenings each year, the Club facilities may remain open until 12 midnight for designated social events.
The pool will open one hour after the opening of the Club and will close one-half hour before the Club closes.
At the sole discretion of the Club Manager, any portion of the Club (including tennis courts, pools, basketball courts, etc.) may be closed at any time deemed necessary for the proper maintenance and care of the facility, or for the safety of the members.
In the sole discretion of the Board of Directors, the tennis courts and handball courts may be open at times other than those stated above.
III. Use of Club Premises
All members are required to follow the direction of the Club Manager with respect to the use of any of the Club facilities.
All Members are required to have Newfield ID cards and to have their picture taken as part of this ID system. All Members must swipe their ID cards the first time they enter the Club each day and any time that the Newfield Front Desk personnel request a Member to swipe. A Member may be denied entrance to the Club if an ID card is not swiped upon request. If an adult or child Member does not have an ID card, the front desk personnel, at its sole discretion, may allow the member to enter after (a) verifying the Member’s membership using his/her full name and the member’s stored photo and personal information, and having the Member sign in at the front desk, or (b) verifying the adult Member’s membership by having the Member show a picture identification, issued by a governmental agency, such as a driver’s license or passport, and having the Member sign in at the front desk, or (c) having the child Member sign in at the front desk and verifying the child Member’s membership by contacting the child’s parent, guardian or caretaker. The Club Managers or a Board Member may grant temporary exemptions to this rule to Members who have exceptional reasons; exemptions must be kept on file at the Front Desk.
Use of the POOL shall be subject to the close supervision of the Club Manager and the Lifeguards, and all members and their children must follow the specific directions of the Club Manager and the Lifeguards.
All members using the tennis courts are required to follow all directions of the Tennis Pro and Club Manager.
Failure to follow the direction of the Club Manager, Lifeguards, or Tennis Pro may, as a minimum sanction, result in termination of the member’s right to use one or more of the Club’s facilities for that day.
Red Bird Road must be used as the only vehicular entrance to the Club. All cars must leave the club premises by the Berrian Road exit. Entrance and exit road speed limit is 15 m.p.h., and a FULL STOP must be made at the end of the exit road from the Club.
All members must ENTER the club through the Main Gate entrance. The outside tennis gate is to be used ONLY on specified occasions when the Club is closed.
Members may not trespass across private property in the area surrounding the Club.
NO PETS shall be allowed on the Club premises.
NO SMOKING shall be allowed on the Club premises.
Children who are not toilet trained are not allowed in the main pool at any time.
Children under the age of 12 years shall not be left unattended on the club premises at any time.
Refuse shall be deposited only in the trashcans provided.
Clothing shall be changed in locker rooms only. LOCKER ROOMS shall be used only for changing of clothes and for showering, and parents are responsible for assuring that their children do not use the locker rooms as a play or eating area.
There will be no changing of diapers or clothes on the main pool deck.
Adults shall have preference over children for the use of chaise LOUNGE CHAIRS, and such chairs may not be used for the sole purpose of storing personal effects.
No wine, liquor, beer, or other alcoholic beverages shall be allowed on the Club premises.
NO GLASS of any kind shall be allowed on the Club premises. Plastic containers are suggested for food and beverages.
Radios, phonographs, compact disc players, tape players, televisions, and like devices are not permitted on the Club premises unless they are battery powered.
Radios, phonographs, compact disc players, tape players, televisions, and like devices used on the Club premises must be kept at a volume that will not disturb others.
Items of clothing, towels, blankets, etc. are not permitted to be hung on the fences surrounding the Club area.
Except for emergency, no personal incoming telephone calls will be accepted by Club personnel, and no outgoing personal calls may be made on any Club telephone (other than the pay phone). Club Staff are specifically prohibited from leaving the Front Desk for the purpose of delivering phone messages. Phone messages will be posted on a Message Board at the Front Desk.
Absolutely no food or drinks are allowed around the pool deck areas except water in plastic water bottles. (Infant drinks in plastic bottles are permitted on the pool deck areas only.)
The use of cell phones and cameras are prohibited in the locker rooms.
IV. Guest Rules
All privileges of the Club may be extended to guests upon introduction by a member. The names of the member and guests shall be entered into the record system maintained by the Manager for that purpose.
The introducing member shall be responsible for the conduct of that member’s guests, including the wearing of appropriate attire.
A guest may be admitted no more than six days a season, regardless of the number of members introducing him, except when invited for special events of the Club, or as a Long-Term House Guest.
Guests who are five (5) years of age or less will not be charged a guest fee, but all other regulations apply.
Admission of Long-Term House Guests are subject to approval upon ADVANCE WRITTEN application to the Board of Directors and the payment of the appropriate fee.
Parents of members, accompanied by the appropriate family member, may be admitted without charge. However, such Parents using the tennis courts are subject to Guest Fees and Tennis Rules. Parents of members who come to the Club routinely (even when accompanied by the member children) will be charged the applicable fees, which could include the imposition of Guest Fees, Long-Term Guest Fees, or the requirement of Membership, in the sole discretion of the Board of Directors.
BABYSITTERS will be permitted to enter the Club at no charge Monday through Friday provided they are accompanied by a Club Member and the designated child/children. Babysitters are NOT entitled to use the Tennis courts.
Club facilities may not be used for private parties, except that Club members may use facilities before 5:00 p.m. on WEEKDAYS only (other than holidays) for children’s birthday parties. Notice of inten-tion for a party, and the payment of applicable Guest Fees, must be made in advance with the Club Manager.
Any member failing to register a guest shall be subject to a $10.00 fine in addition to paying guest fees. If any member continues to violate this rule, the member shall, subject to the discretion of the Board of Directors, be suspended from the Club, be denied guest privileges, or have the membership canceled.
The Board of Directors may withdraw or limit guest privileges at any time.